Program and Administrative Assistant
A small but fast-paced New York City-based nonprofit foreign-policy organization seeks a detail-oriented, reliable self-starter to assist with planning policy discussions and conferences and to handle general office-related tasks, including database management, conducting research online, making travel arrangements, and answering telephones. The individual should be well-organized, a quick study, and a meticulous multi-tasker.
The ideal candidate will be highly motivated to work on a variety of short- and long-term projects both independently and as part of a team. Experience with email blasts and website content management systems is a plus.
Key roles and responsibilities include but are not limited to:
- Management and maintenance of the organization’s Salesforce database.
- Membership management, including tracking dues and contributions.
- Coordination of Board and Annual Member meetings.
- Support of the annual gala dinner.
- Event planning and coordination, including handling logistics, creating invitations, and tracking attendance.
- Management of the ACG’s internship program.
- Support of the annual Young Leaders Conference (selection process as well as travel and conference logistics).
- Support of national outreach efforts.
- Bachelor’s degree.
- Proficient in Microsoft Word and Excel.
- Database management experience, preferably in Salesforce.
- Excellent written and verbal communications and editing skills.
- Organization and project management experience, with a proven ability to adapt to changing priorities in a fast-paced atmosphere.
- Website maintenance skills are highly desirable.
- German language skills are a plus, as are an interest in and commitment to the mission of the American Council on Germany.
To apply, please submit a cover letter (including salary requirements) and resume via email to email@example.com (with “Program and Administrative Assistant Search” in the subject line). No phone calls, please.
The American Council on Germany offers unpaid internships for the spring, summer, and fall for students who are interested in transatlantic affairs, specifically German-American relations. Internships at the ACG provide the opportunity to gain insight on the daily operations of a small nonprofit organization while having the possibility to participate in policy discussions with thought leaders from business, politics, media, and academia. Interns may be involved in membership outreach, fundraising, event planning, and providing research for various ongoing projects.
The ACG will work with students and their course load to coordinate a mutually agreeable schedule; however, interns must maintain a reliable and consistent schedule. Interns in the spring and fall semesters must complete a minimum of 10 hours per week, while those in the summer must make a minimum commitment of 20 hours per week. Internships are unpaid.
The internship duration and the corresponding deadlines are as follows:
Summer 2019 (20+ hours/week) – May 28 – August 16
Application Deadline: March 8, 2019
Interns’ duties may include but are not limited to:
- Assisting with event logistics for policy discussions, Warburg Chapters, and the McCloy Awards Dinner;
- Assisting with maintaining the internal database;
- Conducting online research for various projects;
- Assisting with communications, including researching and/or generating content for the ACG website, newsletter, and social-media sites; and
- Providing administrative support for membership, fellowships, conferences, and/or other projects.
The preferred applicant must:
- Be a self-starter and highly organized;
- Have an interest in Germany, Europe, transatlantic relations, international business, and/or international affairs;
- Have the ability to work with limited supervision;
- Be a highly motivated team player with excellent interpersonal skills; and
- Have a strong knowledge of Microsoft Office.
Experience in digital projects is desirable, and German language skills are a plus.
To apply, submit a current resume and cover letter outlining why you are applying for the internship and your availability to firstname.lastname@example.org.
Foreign nationals must be eligible for a J-1 visa and must cover the costs associated with obtaining the visa. If already in the U.S., they must be eligible to intern at a U.S. organization.
Internship Housing in New York City
While the ACG does not secure housing for interns, internship applicants are welcome to explore the following housing resources:
Educational Housing Services
EHS provides comfortable and secure residences and a comprehensive Student Life Program so students and interns can work while enjoying NYC.
Housing is available for students and interns during the academic and summer sessions. Must be 21 years or older to apply for housing during the academic year and 18 years or older for the summer session.
NYC Intern Housing
This website provides housing opportunities for undergraduate and graduate students, with furnished apartments in different locations around the city.
Women’s Residence Housing
The Webster Apartments offer an all-women’s residence for students and interns in NYC.
The New York YMCA provides guest housing in several locations around the city.
Columbia University Internship Housing
Summer housing is available for non-Columbia students participating in an internship or summer program in the metropolitan area over the summer.
The New School Internship Housing
New School housing offers a safe and convenient home base in New York City for all summer interns and college students, whether they are affiliated with The New School or with other colleges and universities.
NYU Internship Housing
NYU provides internship housing for students and other individuals during the summer term.